When it comes to creating and sending quotations to customers, quite a few companies prefer traditional approach which involves use of Excel Sheets. In today’s times where information is available at a click of a mouse, it is surprising that companies continue to use this conventional method of quote creation. To be honest, manual quoting is passé due to its several disadvantages and it is time that companies go for sales quoting software.
Companies investing in a sales quoting softwarecan reap several benefits, some of which are given below:
Send Quotes in a Matter of Minutes
When you are using a sales quoting tool, dealing with complex quotations is no longer an issue. Creating quotation is no longer a complicated task, irrespective of RFQ requirements. You no longer have to spend hours in generating sales quotations as with a sales quoting tool it can be done in minutes. The speed at which you can generate quotes will indeed astonish you. All the product related information required for creating quotes is stored in aggregated catalog, which can be accessed easily. So no sooner you get a request for quote, you are in a position to quickly prepare and send quotes.
Accuracy is a casualty in manual quoting. Errors associated with product pricing and customer details are common when using Excel Spreadsheets to create quotations Entering data manually in your Excel Sheets makes you vulnerable to human mistakes. In case of quoting software, errors are unlikely as the software come with a point and click interface. The activity of typing values from keyword is minimum. Hence the usage of quoting tool helps to eliminate quotation errors. So you not only make sales quotes faster but more accurate.
Present Quotes in the most Professional Manner
When you use a sales quoting tool, you are able to present the quote to your customer in the most professional way. Sending such attractive, professional quotations helps to increase your win rate. With just a few clicks and in a matter of minutes, you are able to send a quote that is complete with rich content, images and technical specifications. Therefore there is a high probability that a quote generated using a quoting software will get accepted
Ease of Use and Flexibility
Most sale quoting tools available are web-based, so all you require is an Internet connection and a web browser to access the tool. Web quoting Softwareeliminates the need for hard drive space and installation. You can send as well as find out whether the quote has been accepted online. As long as you have an internet connection, you can use your computer to create quotes anytime from anywhere.
Also some of the quoting tools come with their own mobile apps or mobile quoting software. You have to simply download the app on your mobile devices, which allows you to quote on the go.
This is one of the most important reasons why companies should discard the process of manual quoting and use sales quoting software. Sales quoting tools that are proven to help make sales quotes easier, faster and more accurate are bound to improve the performance of your sales team tremendously. A sales team’s primary task is to search for potentially suitable business targets, sell more and increase profits. A sales quoting software makes quoting easier, thereby allowing your sales team to engage more in selling. All this will contribute in boosting the performance of your sales team. So if you want your sales team to be more productive, you simply cannot afford to ignore sales quoting software.
On the whole, putting together a quote and sending it to the customer is an easy process when you use a sales quoting tool. It will help in saving valuable time and allow your sales team to win deals faster.