* Conducts a pre-scheduled annual review
of each community, to determine the
capital needs for the following fiscal
year and develop a baseline for major
systems, and New Economics projects five
years forward. Schedules a site visit to
each community each year.
* Completes an evaluation of the major
systems, New Economics, structural,
mechanical, and Life Safety systems.
Provides a written report, of the
condition of the community to the
Divisional team and Asset Management.
Report includes assessment of systems,
structure and anticipated Capital costs
of identified deficiencies in a probable
* Communicates projects, training,
technical follow-up and support.
Communicates with the Divisional Vice
President regarding division needs.
Communicates weekly with the Divisional
team and Asset Management regarding
local community needs. Communicates site
visit issues and plan of action with
Executive Director and Maintenance team.
Distributes Site Visit Report to the
Divisional team and Asset Management.
* Provides communication relating to the
status of the capital budget to
Divisional team; to include
communicating current spend levels in
the Routine, Unit Turn and expense spend
in R&M. Also, monitors trends developing
in the Divisional Capital Routine, Unit
Turn, Repairs & Maintenance and contract
spend as well as strategy on responding
to unplanned or escalating expenditures.
Provides information to control the
spend of the Capital budget. Manages the
Routine, and Unit Turn spend.
* Provides monthly reports to the
Divisional team reviewing major
projects, funding, trends and deferrals
for unplanned capital expenditures, and
develops a strategy on responding to
unplanned expenditures. Implements on
going spend down report for each
community maintenance operation.
Provides training support for e-Pro,
Unit Turn and report access with-in the
division. Utilizes Peoplesoft and
financial reports assisting the division
team in the decision-making process for
capital spend and controlling operations
cost to include; utilities, maintenance
labor, R&M expenses and capital.
Distributes reports to Divisional team
and Asset Management.
* Ensures each community has an
operating Preventative Maintenance
program in place. Each community will
submit completed Preventative
Maintenance summary to Divisional
Property Manager on a monthly basis.
Tracks R&M expenses, tracking trends on
a monthly basis to identify target
communities needing assistance with
implementation or follow-through with
their Preventative Maintenance program.
* Tracks to ensure Life Safety systems
testing and reporting are completed and
reported at required intervals. All Life
Safety testing reports are cataloged and
retained by the Divisional Property
Manager. Additionally, maintains
vehicles log, demonstrating type and
frequency of vehicle maintenance.
* Participates as part of the division
team ensuring projects meet the needs of
the business. Manages projects, defining
scope of work, assessing financial
impact, project cost, and project
schedules. Ensures projects completes on
time and in budget.
* Determines needs for training within
the division. Provides leadership and
community training related to reporting
and requisitioning systems. Implements
skills training into community
maintenance operations. Training will be
specific to division and community
needs; Life Safety, HVAC, repairs and
maintenance capabilities, etc.
* Training will be documented and
follow-up will be preformed at 6 month
intervals to ensure skills are
understood and being implemented. Trains
maintenance operation staff on how to
interpret spend down sheet and ways to
reduce internal costs. Schedules
routine monthly maintenance calls to
cover topics that will motivate and
train them on skills that will reduce
the need for external contractors. Cross
fertilizes ideas that have worked in
* Works with vendors to maintain safety
and OSHA standards and job site safety.
* Participates with Executive Directors
in interviewing, hiring and training new
maintenance personnel, in addition to
the evaluation and disciplinary process.
Education and Experience
Bachelor's degree required; multi-site
asset management experience; and five
years related experience and/or
training; or equivalent combination of
education and experience. Must be able
to demonstrate knowledge of electrical
circuitry, mechanical aptitude, and
blueprint reading and interpretation.
Knowledge of basic construction
techniques with a background in project
Certifications, Licenses, and other
Must have a valid driver's license and a
current 3-year driving abstract with no
more than one moving violation as a
condition of employment.
Applies existing guidelines and
procedures to make varied decisions
within a department. Uses sound
judgment and experience to solve
moderately complex problems based on
precedent, example, reasonableness or a
combination of these. Experience in
managing and mentoring maintenance
technicians. Demonstrated leadership
experience. Demonstrated ability to
influence and partner with key
stakeholders. Strong delegation and
management skills. May supervise
workflow of maintenance workers in
Knowledge and Skills
Has a working knowledge of a skill or
discipline that requires basic analytic
ability. Has an overall understanding
of the work environment and process.
Has working knowledge of the
organization. Strategic decision making,
strong communication skills and
effective multi-tasking and
prioritization skills are essential.