Notification of the Annual General Meeting in Bilia AB

Annual General Meeting 2020

Bilia AB's Annual General Meeting will take place on Monday, June 22, 2020, at. 2pm, at the IVA Conference Center, Grev Turegatan 16, Stockholm.

Information related to corona virus (Covid-19)

To reduce the risk of spread of infection Bilia AB has decided to conduct the AGM so that the shareholders as far as possible exercise its voting rights by voting in advance so-called postal voting or by proxy. Bilia AB has also decided to take a number of precautionary measures for the implementation of the AGM. The precautions include among other things that the participation of Bilia AB’s Board of Directors and management will be limited in the meeting room and that no food or drink will be offered. The statement of the Managing Director will be very brief at the AGM and instead, a longer recorded statement will be published on Bilia AB’s website on the same day as the AGM is held. Questions at the meeting will be concentrated on the decision points on the agenda and other information that participants are entitled to receive under law.

In view of the risk of infection, Bilia AB advises against participation in the meeting room and recommends that shareholders participate by postal voting.

Participation

Shareholders wishing to participate in the AGM must:
- be registered in the share register kept by Euroclear Sweden AB on Monday, June 15, 2020, and
- notify Bilia AB of their intention to attend not later than on Monday, June 15, 2020.

Notification can be made either:
- by submitting postal voting form (see below)
- by telephone at +46 10 497 73 04 (or +46 10 497 70 00)
- by mail to Bilia AB, Box 9003, SE-400 91 Gothenburg, Sweden, or
- via Bilia’s website www.bilia.com (does not apply to legal entities).

At notification, the following information is required:
- name,
- personal or corporate identity number,
- address and telephone number, and
- number of assistants.

A confirmation of participation will be sent to shareholders who have given notice of their attendance to be brought to the meeting by the shareholder.

Nominee-registered sharesShareholders whose shares are registered in the name of a nominee through the trust department of a bank or similar institution must temporarily register the shares in their own name with Euroclear Sweden AB in order to be entitled to participate in the AGM. Such re-registration must be completed not later than on Monday, June 15, 2020, which means that shareholders must inform their nominees well in advance of this date.

Postal voting

Shareholders are recommended to exercise their voting rights at the AGM by voting in advance, so-called postal voting. A special form must be used for postal voting and this is available on Bilia AB’s website, www.bilia.com. If necessary, a hard copy of this form may be sent to shareholders who so wish. For this service contact Bilia AB at telephone number +46 10 497 73 04. The postal voting form allows you to vote Yes, No or abstain on the agenda points proposed by the Board of Directors and the Nomination Committee. You do not need to submit a separate notification when voting by post; a completed and signed postal voting form is valid as notification to participate in the AGM.

The completed and signed form may be sent by e-mail to Bilia AB at the address info@computershare.se or in original to Bilia AB, ”Annual General Meeting”, c/o Computershare AB, Box 5257, 192 46 Stockholm, Sweden. In order to qualify as a valid notification, the completed and signed form must be received by Bilia AB not later than on Monday June 15, 2020. If the shareholder is a legal entity a certificate of registration or other authorization document must be attached. The same applies if the shareholder votes in advance by proxy. The form may also be signed electronically with BankID at www.bilia.com, in which case it does not need to be sent separately to Bilia as stated above. To be valid as a notification to participate in the AGM, such electronic signature must be registered not later than on Monday June 15, 2020.

Shareholders may not provide specific instructions or conditions to voting in advance. Votes will be deemed to be invalid if this happens. Further instructions are provided on the postal voting form.

Proxies

Shareholders who are represented by a proxy shall issue a written and dated power of attorney for the proxy. The power of attorney may not be valid for longer than five years from the date of issue. The form to use for a power of attorney is found on Bilia AB’s website, www.bilia.com. The original power of attorney should be sent to Bilia AB under the above address well in advance of the AGM. If the power of attorney is issued by a legal entity, a verified copy of the certificate of registration or a corresponding document of authority of the legal entity shall be attached.

Shareholders are welcome to ask questions, which will be answered at the AGM. Bilia AB advises against participation in the general meeting room and recommends that the questions be sent in advance to the company via e-mail arsstamma@bilia.se

For those who still want to attend the meeting, you can find this application form here

For those who do not wish to attend the meeting, you can find this postal voting form here

The full version of the notification is attached and can be downloaded in PDF-form.