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The Managed Service PFHR at RLBUH has delivered tremendous results from the scanning operation.

Blog post   •   Dec 13, 2016 10:23 GMT

Fortrus Ltd have been working in Partnership with Royal Liverpool and Broadgreen University Hospital NHS Trust, to provide the Trust and the citizens of Liverpool with a Paper Free Health Record (PFHR) solution.

Fortrus have developed a bespoke software application specifically for the Trust - the RLBUH Paper Free Health Record (PFHR). The PFHR enables clinicians to access digital medical records that consist of structured and unstructured data. RLBUH currently hold hundreds of thousands of paper medical records and many thousands of paper forms, the scope of this project enables the Trust to transition from paper-based working methods to digital ways of working.

The managed service PFHR provided by Fortrus is not only a software application; it is also a multitude of technologies and services brought together to deliver an outcome, the scope of which encompasses the following:

  • Bespoke Paper Free Health Record
  • Organic EPR
  • Replacing / rationalising legacy systems
  • Fully Managed Service (inc. 14+ suppliers)
  • Liverpool-wide integration
  • Infrastructure services
  • Supplier and NHS-side services

With a programme of this scope and complexity it was inevitable that there would be a number of challenges faced, one of which was the Scanning Strategy, but by working closely with the Trust at all stages we have seen some tremendous results from the scanning operation and the overall volumes scanned since April 2016.

Fortrus has implemented our 'Unity' solution in many NHS Trusts and taken a number of unique approaches using technology to best fit the Trust’s scanning requirement, whilst ensuring at all times that users can find documents easily and quickly.

We believe that by working together with RLBUH we have achieved a first in terms of the volume of patient records that have been scanned to date, whilst all key deployment target dates have also been met.

Outlined below is a breakdown of the file numbers that have been scanned since the start of the project, with a soft go-live in July and full solution go-live in October this year.

Number of Deceased Legacy Files ingested into Unity since April 2016 20,000
Number of Live Patient Legacy Files ingested into Unity since April 2016 82,000
Number of Legacy casenotes scanned from August go Live to current Date 76,400
Number of Thin Folders scanned from August go Live to current Date 30,400
Number of emergency Pulls since August 2016 149
Percentage of emergency pulls within SLA since August 2016 100%
Casenotes Ingested in August 2016 16,018
Total images scanned in August 2016 6,004,362
Casenotes Ingested in September 2016 20,338
Total images scanned in September 2016 7,449,342
Casenotes Ingested in October 2016 31,975
Total images scanned in October 2016 9,405,294
Casenotes Ingested in November 2016 38,532
Total images scanned in November 2016 (to 24/11/16 10,290,674

At Fortrus we work with technology partners to transform healthcare and to date have delivered some of the largest published ROI results from projects like the PFHR at RLBUH.

For further information regarding the PFHR project and how Fortrus consultants may be able to help your organisation assess its clinical needs for digitising patient records, ensuring the organisation yields the highest return on investment please contact us:

Leigh Baillie

Chief Marketing Officer

Fortrus Ltd

leigh.Baillie@fortrus.com

+44 7894 517828

www.fortrus.com

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